Make the Most of Reservation Manifests in Limo Anywhere

Having the right information at the right time can make or break your day. Whether you're preparing for a potential system outage or just want a clear view of what’s happening on the road, Reservation Manifests are more than just a backup. They’re a flexible tool for dispatch, communication, and reporting.

While many operators rely on scheduled email manifests to build in some redundancy, there’s still value in generating them on demand, especially when you need a filtered report, a specific format, or a one-off version for a particular situation.

Creating manifests as needed allows you to:

• Share a daily snapshot with your team, even if someone isn’t logged into Limo Anywhere
• Print a filtered list for large group pickups or affiliate jobs
• Keep a copy on hand during weather issues or planned maintenance
• Send relevant trip info to hotels, concierge desks, or event contacts

It's about having more control over your data and making it work for your operation, not just in emergencies but as part of your everyday routine.

How to Generate a Reservation Manifest

1. Click the Reports icon in the navigation bar and scroll to the Reservation Manifest report module.
2. Choose either Detailed View or Summary View
3. Decide whether to include Payment Data
4. Select your Date From and Date To
5. (Optional) Add Time From and Time To to narrow the window
6. Use filters such as Driver, Car, Vehicle Type, and more
7. Choose your Output Format
8. Click Create Manifest

You can repeat this process as needed to generate reports tailored to different use cases.

Output Format Options

Web Page
Quick, on-screen view of your manifest. Ideal for dispatch or real-time reference.

Send Email
Emails a copy of the manifest to one or more recipients. Useful for team members or affiliates without system access.

Excel - Standard
A spreadsheet version that mirrors the web layout. Good for printing or internal reference.

Excel - Inline
Each reservation appears as a single row with all data broken out into columns. Ideal for payroll, reconciliation, or further analysis.

Practical Use Cases

Even when systems are running smoothly, manifests can support key workflows:

• Create a manifest for a specific driver who prefers printed trip sheets
• Export only affiliate trips to share with a partner or hotel
• Provide filtered lists for venue coordinators or event staff
• Review and audit past trip data using the Inline Excel format
• Prepare printed manifests for events or shuttles where system access may be limited

Setting Up Scheduled Manifests

To receive Reservation Manifests by email at set intervals:

1. Go to My Office > Messaging & Template Settings > Email Res Manifest
2. Set Enabled to Yes
3. Choose your preferred Date Range and Send Every frequency
4. Set a Start Time
5. (Optional) Adjust inclusion or exclusion settings (ex. canceled trips, airport instructions, trip notes, etc.)
6. Enter up to three recipient email addresses
7. Click Save Settings

For high-volume operations, a frequency of every 2 to 4 hours is recommended.

Reservation Manifests are a simple, reliable way to keep your operation organized and informed. Whether you’re using them daily or as a backup during system disruptions, they offer flexibility and clarity when you need it most.

Not sure which format works best for your team or need help getting your manifests set up? Call our Support team at 972-701-8887 option 2 or send an email to Support@LimoAnywhere.com.